2016 District Conference

“Follow The Clues”

Hilton Head, South Carolina. April 21-24, 2016

Hotel and Convention Center
Marriott Resort & Spa
One Hotel Circle
Hilton Head Island, SC 29928

Register

#1 Reason to Attend the Conference…It’s FUN!!

Rotary Friendships! Make new ones, renew old ones, and build on existing ones! Woody Allen once said “80% of success is showing up.” William Butler Yeats said: “There are no strangers here; only friends you haven’t yet met.”

Rotary grants are trending toward more inter-club collaboration to accomplish greater impact service projects. The conference is the best place to form new alliances to accomplish more than ever. When Rotarians work shoulder to shoulder to improve lives of those less fortunate, bonds of friendship naturally result.

Come join DG Bob Hagan and celebrate your accomplishments this Rotary year!

Registration Fees

  • Rotarians/Guests: $215 from January 1 to February 28; $245 from March 1 to April 14th; $260 on site
  • Kids Under 12: $35 (meals only)
  • Thursday Evening Event: $55
  • Rotaractor (non GRSP): $160
  • GRSP Student: $300, including room and means, except Saturday night
  • **No Conference Refunds after April 1, 2016

Early Registration Prizes

  1. One free hotel night (capped at $239++) at the Marriott Resort and Spa for the Conference.
  2. One free one hour massage at the Marriott Spa.
  3. Refund of the Rotarian’s conference registration.

Drawings will be held based on registration as of November 30th, December 31st, and January 31st. First registration to win selects their choice of the above 3 items. Next registration to win chooses from the remaining two.

Hotel Reservations

Click here to register for your hotel room at the Marriott Resort and Spa on Hilton Head Island, SC. Follow the directions in the boxes to book your room. The group code is TARTAR, TARTARB, or TARTARC depending on the room type that you select. The group code will change automatically when you select the room type that you want. When your make your reservation, it will include the $20 resort fee, but that will be reversed at checkout. If the reservation mentions parking, do not worry because the self-parking is at no charge.

A description of the three priced rooms, Resort View $179++, Ocean View $199++ and Ocean Front $239++ are under the Rooms and Rates tab on this page. These discounted prices are good for 3 days before the conference starts to 3 days after the conference ends and are more than $100/night below the normal pricing! There is complimentary self-parking and you get a 20% discount off treatments in the Spa.

You must book your room by 5pm on March 19, 2016 to receive these rates. After that date, no guarantees can be make for room availability or these prices. Don't delay, book today!!

Cancellation policy is 3 days prior to arrival to avoid a penalty of a one-night room/tax charge.

Rooms and Rates: All reservations must be confirmed by 5pm Saturday, March 19, 2016!!

The Resort View ($179.00+tax) rooms will have 1 king bed or 2 queen beds in the room. This room overlooks the property along with the front drive of the Hotel entrance and has a balcony. The room is about 420 square feet. Maximum occupancy is 4 adults. There is a coffee maker, refrigerator and safe in every room. The rooms are located in both towers of the Hotel.

The Ocean View ($199.00+tax) room will have 1 king bed or 2 queen beds in the room. This room will have a view of the ocean from a distance on the balcony. The room is about 420 square feet. Maximum occupancy is 4 adults. There is a coffee maker, refrigerator and safe in every room. The majority of these rooms are in the South Tower or on a low floor in the Main Tower of the Hotel

The Ocean Front ($239.00+tax) room will have 1 king bed or 2 queen beds in the room. This room will have a straight view of the ocean from within the guest room. The room is about 420 square feet. Maximum occupancy is 4 adults. There is a coffee maker, refrigerator and safe in every room. The majority of these rooms are located in the Main Tower, with a select few in the South Tower overlooking the pool.

Book your room reservation

Click here to register for your hotel room at the Marriott Resort and Spa on Hilton Head Island, SC. Follow the directions in the boxes to book your room. The group code is TARTAR, TARTARB, or TARTARC depending on the room type that you select. The group code will change automatically when you select the room type that you want. When your make your reservation, it will include the $20 resort fee, but that will be reversed at checkout. If the reservation mentions parking, do not worry because the self-parking is at no charge.

These discounted prices are good for 3 days before the conference starts to 3 days after the conference ends and are more than $100/night below the normal pricing! There is complimentary self-parking and you get a 20% discount off treatments in the Spa.

Cancellation policy is 3 days prior to arrival to avoid a penalty of a one-night room/tax charge.

You must book your room by 5pm on March 19, 2016 to receive these rates or until the block of rooms are gone. After that date, no guarantees can be made for room availability or these prices. Don't delay, book today!!

If you are planning a Thursday arrival to District Conference, you can begin setting up your display in the Evidence Room beginning at 12 noon, Conference Registration will open at 2pm and at 6pm join your fellow Rotarians for a Ticketed event at Honey Horn Plantation for fun, fellowship, music, sitting around the fire pit and enjoy some BBQ from One Hot Mama’s. Oh, and some “Hagan Aid” will be served and you can BYOB if you like.

Some Hospitality Rooms will open Thursday night also! Take a look.

Friday Night Theme Night and Costume Parade

Governor Bob has selected the theme of “Sherlock Holmes, Rotary Clues Solved?” We are now asking you the clubs to dress up and help Bob celebrate this fun year of Rotary clues and let’s see if we have solved the mystery of Rotary and being “A Gift to the World”. We are asking all the clubs present at the conference to dress in the theme of Sherlock Holmes and the mystery of Rotary. This will take place on Friday night when we help Bob celebrate the wonderful year that we have had as one of the best districts in the world. After the reception on Friday afternoon, each club will parade through the hotel to help kick off the greatest district conference. Club signs will be provided to your President Elect at their President Elect Training Seminar in Atlanta. Show the judges your creativity, imagination, and ingenuity at this year’s conference theme night. Winners will be announced on Friday night at the first general session.

Friday morning the Evidence Room set up continues. Conference Registration will also be open in the Ballroom Foyer. There will be a Conference Service Project for everyone to participate. We will be packing items for delivery to nursing homes and senior citizens homes. Enjoy the beach and pool afterwards and rest up for the evening events.

The First General Session will start at 6:15pm sharp in the Grand Ballroom. It will be a sit down dinner and you do not want to be late! We will have our GRSP students in their country's dress, awards will be announced and given out during the evening, our RI President's Rep DN Padhi, RC of Bhubaneswar, India will inspire us. Rotary International President Elect (RIPE) John Germ will be in attendance and will really motivate you. Our speaker,Minda Dentler has led a life of inspiration,courage, and determination. Minda contracted polio as an orphan in India, resulting in the paralysis of her lets. Minda became the first female wheelchair athlete to complete the Ironman World Championship in Kona, Hawaii in 2013. Don't miss her!!

Visit the Hospitality Suites!!

Saturday morning will begin with a Continental Breakfast, Registration opening again all in the Ballroom Foyer. The Evidence Room will be open for viewing and gathering to meet and greet old and new friends alike.

General Session II will begin at 9am. You will hear about projects from around the district from clubs and one Rotary Action Group. Topics are Stop Human Trafficking and childhood slavery, Whiz Kids,"Senior" Prom, Bed Bugs, Destination Graduation and Be The Voice: Stop Bullying. There will be more awards, presentations from Laws of Life, RYLA, Interact and Rotaract, 2017 RI Convention in Atlanta update and much, much more!

There will be Free Time in the afternoon to enjoy Hilton Head, the pool or beach, take a bike ride, play tennis, golf or just take a nap. So much to see and do!!

Saturday evening we will have a reception for District Governor Elect Raymond Ray and Edie Ray at 4pm. General Session III will start at 5pm. You don't want to miss the DGE Raymond Ray Parade, always an exciting time. DGE Raymond will give his plans and goals for 2016-17,and as a special treat, RIPE John Germ who will be Governor Raymond's RI President will have a few words of encouragement and if I know RIPE John, a surprise or two! Dr. Harry LeVine will bring us a layman's understanding of Alzheimer and our CART Fund. Dr. LeVine is currently Associate Professor in the Department of Molecular and Cellular Biochemistry at the University of Kentucky. Dr. LeVine is focused on research related to neurodegeneration in Alzheimer's disease and specifically on small molecule inhibitors of amyloid assembly. Ashe Chandler will be our entertainment for the evening with his standup comedy, singing and impersonations.

Visit the Hospitality Suites!!

Sunday morning will begin with an Interfaith Service at 7:30am. At 8am there will be a Buffet Breakfast in the Grand Ballroom and General Session IV will start at 8:30am.

There will be a video Memorial to Departed Rotarians since our last conference, RIPE John and Judy Germ will say their goodbys and RI President's Rep DN Padhi and his wife, Prof. (Dr.) Deepa Padhi, Ph.D., D.Litt., will also say so long.

This is the General Session where the District Awards will be given by DG Bob. I know you will want to be there and support your club and all the winners.

Safe journey home!

Governor Bob has asked you to exhibit your local and international projects in the Evidence Room. Please provide a display of at least one club project. Emphasize significant service or signature projects that address the avenues of service or Rotary’s Six Areas of Focus. Contact Court Dowis at cdowis@pmccresort.com to reserve your space.

Click the link shown below to download a PDF with instructions on reserving your Evidence Room display space and how the displays will be judged.

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Leadership Luncheon Honoring 2015-16 Club Presidents, Assistant Governors and Directors

Governor Bob is hosting a luncheon in honor of all the 2015-16 Club Presidents, Assistant Governors, and Directors from 12:00 pm – 1:30 pm on Friday, April 22nd in the Sabal Palm Ballroom, located on the lobby floor of the Hotel. Please mark your calendars for this event.

Don’t forget to register your GRSP students at www.rotary6900.org. If you share a student with another club, please coordinate registration payment with all the clubs involved. Please note that the registration fees include conference activities, food, and room reservations for Friday and Saturday night. Arrangements for any students arriving on Thursday night must be coordinated through Marlene Free by contacting her at 229-246-8720 or via email at marlenefree@bellsouth.net.

We want the GRSP students to attend the General Sessions and there will be a march in with them carrying the flags. We would like for them to march in wearing their country’s traditional dress if at all possible.

No alcohol is to be served to any of the GRSP students regardless of their age. We need this to be strictly enforced. Clubs with hospitality suites will be asked to sign a form stating that they understand that no alcohol is to be served to the students. Violations of this will result in the hospitality suite being closed.

Thursday night is a ticketed event. If you want your GRSP student to attend the Thursday night event, you need to register them and pay for their dinner.

What food is covered by my conference registration?

Your conference registration covers the Friday night reception/dinner, Saturday continental breakfast, Saturday lunch, Saturday DGE reception lite snacks only, and Sunday Breakfast. No dinner is provided for Saturday night. This would be a good night for your club dinners.

Who are the speakers?

The Friday night main speaker is Minda Dentler. Minda became the first female wheelchair athlete to complete the Ironman World Championship. She is a polio survivor.

District Conference Schedule

Thursday 12:00 pm – 5:00 pm Evidence Room opens for set-up – Leamington A 2:00 pm – 5:30 pm Registration opens – Leamington Foyer 2:00 pm – 3:00 pm Governor’s Advisory Committee Meeting – Palmetto Boardroom 3:00 pm – 4:00 pm Finance Committee Meeting – Palmetto Boardroom 6:00 pm BBQ – Honey Horn Plantation Friday 8:00 am – 3:00 pm Evidence Room opens for set-up – Leamington A 9:00 am Service Project – Sabal Palm Ballroom 10:00 am – 4:00 pm Registration opens – Leamington Foyer 12:00 pm – 1:30 pm Leadership Luncheon – Sabal Palm Ballroom 3:00 pm Evidence Room opens for attendees – Leamington A 3:30 pm First Timers Reception – Conroy’s 5:00 pm – 5:50 pm DG Bob Hagan Reception – Basshead Deck 6:00 pm First General Session – Leamington D 9:00 pm Hospitality Suites Open Saturday 8:00 am Evidence Room opens for attendees – Leamington Ballroom 8:00 am Continental Breakfast – Leamington Foyer 8:00 am – 12:00 pm Registration opens – Leamington Foyer 9:00 am Second General Session – Leamington Ballroom 12:00 pm Luncheon – Basshead Deck 3:00 pm – 4:00 pm Sheffield Reception – Sabal Palm Ballroom 4:00 pm – 4:45 pm DGE Raymond and Edie Ray Reception – Basshead Deck 5:00 pm Third General Session – Leamington Ballroom 8:30 pm Hospitality Suites Open Sunday 7:30 am – 8:00 am Non-denominational Service – Sabal Palm Ballroom 8:00 am – 9:00 am Buffet Breakfast – Leamington Foyer 8:30 am Fourth General Session – Leamington Ballroom

The Hilton Head Marriott has small, medium and large hospitality suites. All suites have adjoining bedrooms. The hospitality suites do not have a full kitchen. You will want to bring ice chests, blenders, etc. We will provide you with information regarding grocery stores and party supply places closest to the hotel at a later date. If your club is interested in having a Hospitality Suite, please assign one person from your club to coordinate the suite and have them email Cheryl Greenway at cgrotarydg1213@aol.com as soon as possible. Please let Cheryl know what nights you need the hospitality suite and adjoining bedroom for and if you are willing to share with another club. If you are already partnering with another club, please let us know that also.

Here are the Hospitality Room numbers for the clubs: Alpharetta 276, Columbus/Buckhead 1004, Dunwoody/North Atlanta/Brookhaven 804, East Cobb/North Cobb/Vinings 476, Sandy Springs/North Fulton/Milton-Windward 946, Griffin/Griffin Daybreak 1046, Henry County 605, Carrollton Dawnbreakers 643, Peachtree City 904, Roswell/Atlanta/Johns Creek-North Fulton 176. Stone Mountain 846, Bainbridge/Thomasville 376

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Every year the expenses required to assemble and produce the District Conference continue to increase. Therefore, we are reaching out to the Rotarians in our District for financial support of the District Conference so that we can have the best District Conference for all of our Rotarians and guests. Attached is a form which details the different sponsorships that are available. We truly appreciate your time and your support.

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