Bylaws

Showing 151-193 of 193 items.
IDArticleHeadlineBodySequence 
 
186FinancesAnnual Review

A thorough review of all financial transactions by a qualified person shall be made once each year.

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103FinancesBudget

At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of estimated income and estimated expenditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board.

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187FinancesBonding

Officers having charge or control of club funds shall give bond as required by the board for the safe custody of the funds of the club, cost of bond to be borne by the club.

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188FinancesFiscal Year

The fiscal year of this club shall extend from 1 July to 30 June, and for the collection of members’ dues shall be divided into four (4) quarterly periods extending from 1 July to 30 September, 1 October to 31 December, 1 January to 31 March, 1 April to 30 June. The payment of per capita dues and RI official magazine subscriptions shall be made on 1 July and 1 January of each year on the basis of membership of the club on these dates.

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58Method of Electing MembersSponsorship

The name of a prospective Member, recommended by a sponsor who is an active Member of the Club, shall be submitted to the Membership committee in writing. A transferring or former Member of another Club may be recommended to active Membership by such other Club. This club (Buckhead) shall sponsor and propose for membership the currently serving Commander of the Atlanta Police Zone 2 and Commander of Fire Battalion 2 and their successors but not their designees. All proposals, regardless of source, shall be kept confidential except as otherwise provided in this procedure.

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104Method of Electing MembersProspective Members

The name of a prospective member, proposed by an active member of the club, shall be submitted to the board in writing, through the club secretary. A transferring or former member of another club may be proposed to active membership by the former club. The proposal shall be kept confidential except as otherwise provided in this procedure.

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140FinancesBudget

Prior to the beginning of each fiscal year, the Board shall establish a budget of estimated income and expenditures for the year, which shall stand as the limit of expenditures for these purposes, unless otherwise ordered by action of the Board. The budget shall be broken into two separate parts: one in respect of Club operations and one in respect of charitable/service operations.

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189Method of Electing MembersBoard Review

The name of a prospective member, proposed by an active member of the club, shall be submitted to the board in writing, through the membership committee chair. A transferring or former member of another club may be proposed to active membership by the former club. The proposal shall be kept confidential except as otherwise provided in this procedure. The board shall ensure that the proposal meets all the classification and membership requirements of the Standard Rotary Club Constitution.

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59Method of Electing MembersRequirements

The Membership committee shall ensure that the proposed Member meets all the classification and Membership requirements of the standard Rotary Club constitution.

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105Method of Electing MembersMembership Vetting

The board shall ensure that the proposal meets all the classification and membership requirements of the club constitution.

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141FinancesBank

The Treasurer shall deposit all Club funds in a bank to be named by the Board of Directors.

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190Method of Electing MembersBoard Approval

The board shall approve or disapprove the proposal within 30 days of its submission and shall notify the proposer, through the membership committee chair of its decision.

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60Method of Electing MembersBoard Approval

Upon the approval of the Membership committee and submission to the Board, within 30 days the Board shall approve or disapprove the candidate for submission to the Membership and shall notify the Membership chair of its decision.

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106Method of Electing MembersNew Member Approval

The board shall approve or disapprove the proposal within 30 days of its submission, and shall notify the proposer, through the club secretary, of its decision.

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142FinancesCheck Signing

All bills shall be paid only by checks signed by the Treasurer or the President.

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191Method of Electing MembersClub Review

If the decision of the board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership, following which the prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the club.

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61Method of Electing MembersPublication

If the decision of the Board is favorable, the name and classification of the proposed Member will be published to the Club Membership. If no written objection to the proposal, stating reasons, is received by the Board from any Member of the Club within seven days following publication of information about the prospective Member, the prospective Member shall be informed of the purposes of Rotary and of the privileges and responsibilities of Membership. Upon agreeing to such responsibilities and payment of the admission fee as prescribed by the Board pursuant to these bylaws, the prospective Member shall be considered to be elected to Membership.

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107Method of Electing MembersNew Member Notice

If the decision of the board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership following which the prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the club.

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143FinancesAnnual Review

A thorough review of all financial transactions by a qualified person shall be made once each year.

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192Method of Electing MembersElection

If no written objection to the proposal, stating reasons, is received by the board from any member (other than honorary) of the club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. If any such objection has been filed with the board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership.

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62Method of Electing MembersObjections

If any such objection has been filed with the Board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed Member, upon payment of the admission fee (if not honorary Membership), shall be considered to be elected to Membership.

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108Method of Electing MembersMember Election

If no written objection to the proposal, stating reasons, is received by the board from any member (other than honorary) of the club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. If any such objection has been filed with the board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership.

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144FinancesBond

Officers having charge or control of Club funds shall give bond as required by the Board for the safe custody of the funds of the Club, cost of bond to be borne by the Club.

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193Method of Electing MembersInduction

Following the election, the president shall arrange for the new member’s induction, membership pin, and new member Rotary literature. In addition, the president or secretary will report the new member information to RI, and the president will assign a member to assist with the new member’s assimilation to the club as well as assign the new member to a club project or function.

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63Method of Electing MembersInduction

Following a new Member’s election, the Membership chair shall arrange for the new Member’s induction and receipt of new Member Rotary literature.

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109Method of Electing MembersInduction

Following such election, the president shall arrange for the induction of the new member; the club secretary shall report the new member to RI; and the Rotary information committee shall provide appropriate literature for presentation at the induction and assign a member to assist the assimilation of the new member.

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145FinancesFiscal Year

The fiscal year of this Club shall extend from July 1st to June 30th. The payment of dues to Rotary International shall be divided into two (2) semiannual periods extending from July 1st to December 31st, and from January 1st to June 30th. The payment of per capita dues and RI official magazine subscriptions shall be made on July 1st and January 1st of each year on the basis of the membership of the Club on those dates.

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194Method of Electing MembersHonorary Members

The club may elect, in accordance with the Standard Rotary Club Constitution, honorary members proposed by the board.

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64Method of Electing MembersRed Badge Procedures

Upon election, Members shall be considered probationary Red Badge Members for the six months following their induction. During the Red Badge period, the Member will be expected to comply with the Red Badge requirements. Upon completion of the Red Badge requirements and recommendation by the Red Badge Member’s sponsor and the Membership committee chair, the Red Badge Member’s name shall be presented to the Board to be accorded permanent, Blue Badge status. If after the initial six month Red Badge period, which may be extended to twelve months upon approval by the Membership chair, the Red Badge Member has not met the Red Badge policy requirements, the Member will be terminated, with no refund of initiation fee or dues. If all accounts are paid, the Member will be deemed to have left the Club in good standing.

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65Method of Electing MembersRed Badge Requirements

To complete the Red Badge requirements, new Members must

  • Maintain at least 90% attendance including make-ups
  • Serve as a greeter for six meetings
  • Assist the Sergeant-at-Arms for two meetings
  • Bring a guest to a weekly meeting
  • Join a Buckhead Rotary committee and attend a committee meeting
  • Participate in a Buckhead Rotary service event and a Signature Project event
  • Attend one Club social event
  • Deliver Sunshine
  • Review the club website, update profile page, and add a headshot

In addition, new Members are strongly encouraged to become sustaining contributors to the causes the Club supports. The aforesaid requirements may be changed at any time or from time to time by the Board.

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66Method of Electing MembersHonorary Members

The Club may elect, in accordance with the standard Rotary Club constitution, honorary Members proposed by the Board.

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67Method of Electing MembersTerminations

Members who fail to pay their dues according to these bylaws shall be subject to automatic termination. In addition the Board may terminate Members for good cause by a two-thirds majority vote, according to the procedures outlined in the standard Rotary Club constitution.

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68AmendmentsRequirements

These bylaws may be amended at any regular meeting of the Board, a quorum being present, by a two-thirds vote of the entire Board, provided that notice of such proposed amendment shall have been communicated to each Member at least ten days before such meeting. This notice requirement can be waived by a vote equal to two thirds of the entire Board, not just two thirds of those present. No amendment or addition to these bylaws can be made which is not in harmony with the standard Rotary Club constitution and with the constitution and bylaws of RI or which is not permitted by non-profit corporations organized and existing under the laws of the State of Georgia.

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146Method of Electing MembersEligibility

Adult persons of good character and good business and professional reputation are eligible for membership in the Rotary Club Coweta-Fayette. The name of a prospective member, proposed (sponsored) by an active member of the Club, shall be submitted to the Board in writing, through the Club Secretary. A transferring or former member of another Club may be proposed to active membership by the former Club. The Club membership chairperson may seek certification from the former Club that the former member was in good standing with that Club. The proposal shall be kept confidential except as otherwise provided in this procedure.

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69AmendmentsEffective Date

Amendments to these bylaws become effective immediately, unless otherwise specified in the resolution adopting the amendment. Amendments shall be effective as fully as if they were written into the bylaws, and any portions of the pre-amendment bylaws in conflict with an amendment shall be void.

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147Method of Electing MembersRequirements

The Board shall ensure that the proposal meets all the classification and membership requirements of the standard Rotary Club constitution.

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70AmendmentsProcedures

All administrative decisions, policies, manual of procedure, practices, and similar documents, become void at the end of the Club year, unless specifically added to these bylaws. However, such documents are recommended to succeeding officers, Directors, and committee chairs as indicative of practices followed.

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148Method of Electing MembersApproval

The Board shall approve or disapprove the proposal within 30 days of its submission, and shall notify the sponsor, through the Club Secretary, of its decision.

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149Method of Electing MembersRotary Information

If the decision of the Board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership through a Rotary Information meeting. Following which the prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the Club.

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150Method of Electing MembersElection

If no written objection to the proposal, stating reasons, is received by the Board from any member (other than honorary) of the Club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. If any such objection has been filed with the Board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership.

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151Method of Electing MembersInduction

Following the election, the President shall arrange for the new member's induction, membership card, and new member Rotary literature. In addition, the President or Secretary will report the new member information to RI and the President will assign a member to assist with the new member's assimilation to the Club as well as assign the new member to a committee.

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152Method of Electing MembersHonorary Members

The Club may elect, in accordance with the standard Rotary Club constitution, honorary members proposed by the Board.

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71Approved AmendmentsNone

All Board approved amendments have been incorporated into these bylaws as of April 16, 2018.

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