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Bylaws of the Rotary Club of Atlanta West End

Bylaws of the Rotary Club of Atlanta West End

Abstract: This document outlines the governing bylaws of the Rotary Club of Atlanta West End, adopted on August 30, 2024. It establishes the club’s organizational structure, including definitions, board composition, officer duties, and election procedures. The bylaws detail the scheduling and conduct of meetings, financial oversight, dues structure, and voting methods. They also define the roles and responsibilities of standing committees—such as Membership, Public Image, Service Projects, and Diversity, Equity, and Inclusion (DEI)—and provide guidance on the method of electing new members. Emphasizing transparency and inclusivity, the bylaws affirm the club’s commitment to diversity and adherence to Rotary International’s constitutional standards. Provisions for amending the bylaws are also included, ensuring procedural integrity and alignment with broader Rotary policies.

Bylaws Summary:

Governance Structure

  • Board Composition: Includes the president, immediate past president, president-elect, secretary, treasurer, and standing committee chairs. All members may attend board meetings, though executive sessions are allowed for sensitive matters.
  • Officer Elections: Held annually before the last Friday in February. Nominations can come from the president-elect, a nominating committee, or the floor. Terms run from July 1 to June 30.

Meetings

  • Club Meetings: Fridays at 12:15 PM, with notice required for changes.
  • Board Meetings: At least quarterly, with special meetings allowed.
  • Formats: Meetings may be held in person, by phone, or via video conferencing.

Membership

  • Process: Requires board approval and attendance at two meetings by the prospective member. Objections can be filed and reviewed by the board.
  • Diversity Clause: Membership cannot be restricted based on gender, race, creed, national origin, or sexual orientation. Any conflicting provisions are void.

Committees

  • Standing Committees:
    • Club Administration
    • Membership
    • Public Image
    • Service Projects
    • The Rotary Foundation
    • Diversity, Equity, and Inclusion (DEI)
  • Committee Chairs: Responsible for coordinating committee related club activities, budget drafting, and regulary reporting to the Board and membership. The president is an ex officio member of all committees.

Financial Oversight

  • Member Dues: Set annually by the board; invoiced quarterly.
  • Club Expenditures: Over \$500 require dual approval; unbudgeted expenses over \$500 need board approval.
  • Visibility: Annual financial review required; quarterly updates and a mid-year report are presented.

Amendments

  • Require 10 days’ notice, a quorum of the full membership, and two-thirds approval. Must align with Rotary International (RI) policies.